Procure to Pay:
First let’s see what the heading itself means? Procure to Pay means Procuring
Raw Materials required to manufacture the final or finished Goods to Paying
the Supplier from whom the material was purchased. But this is not
just two steps. It involves many steps. Let’s see the steps and Oracle
Application involved in performing those steps.
1.
Oracle Purchasing: You
enter Suppliers of different materials and products you want to purchase
to manufacture a finished good that your organization plans to sell.
2.
Oracle Purchasing: You
prepare a Request for Quotation (RFQ) and send it to different
suppliers to get the best and/or economical price for the product.
3.
Oracle Purchasing:
Suppliers sends their quotations and you upload those quotations in Oracle
Purchasing to get the best three quotes and further to get the one best quote.
4.
Oracle Purchasing: You
prepare a Purchase Order(PO) against the best RFQ to buy the goods from
the supplier who quoted the suitable price and sends the PO to that supplier
5.
Oracle Purchasing: The
supplier receives the confirmation of purchase from PO and ships the ordered
goods. You receive the goods enter a Goods Received Note (GRN) in Oracle
Purchasing.
6.
Oracle Inventory / Oracle Assets:It’s up to you whether you want to receive the goods at your head office or
you Inventory directly. In either case you move the received goods to your
different Raw Material Inventory from Oracle Purchasing to Oracle Inventory and
the Item Count increases. If the item is Asset Type then it will move to Oracle
Assets at the time of Invoice creation in Oracle Payables.
7.
Oracle General Ledger:Once
you move the goods to Oracle Inventory, it sends the Material Accounting to
Oracle General Ledger.
8.
Oracle Payables: After
this the supplier sends you the invoice for the purchased goods and you Enter
or Match the invoice against the PO from Oracle Purchasing in Oracle Payables.
As said before, if the item is Asset in nature then it will move to Oracle
Asset.
9.
Oracle General Ledger:When
you enter the invoice it means that you have created a Liability against that
supplier and also you have recorded the expense incurred or asset purchased.
Oracle Payables sends the invoice accounting to Oracle General Ledger.
10. Oracle Payables:You pay the invoice and settle the
Liability.
11. Oracle General Ledger: The liability is settled and your cash
movement account is updated.
12. Oracle Cash Management: As you pay the invoice Oracle Payables
sends the payment information to Oracle Cash Management for Bank
Reconciliation. Once reconciled, Oracle Cash Management sends the updated
Bank/Cash accounting entry to Oracle General Ledger.
13. Oracle General Ledger: Your cash at bank is updated with actual
balance.
14. Oracle Process Manufacturing(OPM) / Oracle Discrete Manufacturing(ODM):You start the manufacturing of your final product. Both OPM or ODM requests
the different raw materials from you inventory organizations and manufactures a
finished good.
15. Oracle Inventory: As the raw materials are issued to OPM and
ODM the inventory sends the issuing material accounting to General Ledger and
decreases the Item Count from the Raw Material Store. As the finished good is
prepared, Oracle Inventory receives the finished good in Finished Good Store
and increase the Item Count.
Now the final product is ready to be sold in the market and from here the O2C cycle starts.
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