Before going pay the invoices we need to do the below setups for Checks in R12
1. Create template definition under existing data definition and attach the created template.
2. Create payment format for the template.
3. Create payment document
4. Create payment process profile.
5. How to Create Template for Request Submission
6. To Get the XML Data File
7. Submit a Payment Process Request without Template
We did this all the setups in (Previous) below post :
Now we are all set to create checks.
We can do the process in four ways:
Process 1: Create a single invoice and pay
Process 2: Create multiple invoices and pay
Process 3: Void the payments for vendor and submit the PPR
Process 4: Void the payments for vendor and submit the PPR with Create Printed Payment Instructions
Process 1: Create a single invoice and pay
Navigation: Payable Manager à Invoices àEntry àInvoices
Enter the Below details
Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_002
Invoice Amount : 2000
Invoice Amount : 2000
Payment Method : Check
And enter the line amount : 2000
Enter the Distributions and save
Validate the invoice
Click on “Actions” and check the Validate and click on ok
Now the invoice is validated.
Click on Actions and Check the “Pay in Full” click on Ok
Payments window will open
Enter the below values:
Supplier num : 1004
Bank Account : BofA-204
Payment Method : Check
Payment Process Profile : XX_APPS88_CHECK(Created in above step 4)
Payment Document : XX_APPS88_CHECK(Created in above step 3)
Save (Ctrl+S) the work it will automatically submit the program
Check from View à Requests à Find à Format Payment Instructions à
Click on Output
Process 2: Create multiple invoices and pay
Navigation: Payable Manager à Invoices àEntry àInvoices
Create the Two invoices and validate
Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_009
Invoice Amount : 9000
Invoice Amount : 9000
Payment Method : Check
Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_010
Invoice Amount : 10000
Invoice Amount : 10000
Payment Method : Check
Now go to payments
Navigation: Payable Manager àPayments àEntry à Payments
Enter the below values
Operating Unit : Vision Operations
Trading Partner : Star Gate Ltd
Supplier Site : STAR GATE – BUY
Payment Date : Sysdate
Bank Account : BofA-204
Payment Method : Check
Payment Process Profile : XX_APPS88_CHECK(Created in above step 4)
Payment Document : XX_APPS88_CHECK(Created in above step 3)
Now click on “Enter/Adjust Invoices”
Save (Ctrl+S) the work it will automatically submit the program
Check from View à Requests à Find à Format Payment Instructions à
Click on Output
Process3 and Process4 covered in next posts
Process 3: Void the payments for vendor and submit the PPR:
Process 4: Void the payments for vendor and submit the PPR with Create Printed Payment Instructions:
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