Oracle Applications Payables Navigation

Standard Invoice

Create Standard Invoice & Approve              Invoice/Enter/Invoice

Note: When you are matching with PO, should not take Distribution Set else Take Dist Sets

Pay the Invoice Amount                                             Payment/Entry/Payment

You also can make the payment using Schedule Payments in the Invoice window

Debit Memo

Create Standard Invoice & approve               Invoice/Enter/Invoice

Create Debit Memo Invoice type of Invoice & match with standard Invoice and approve that

When you want match with standard Invoice Please Don't take Distribution in Debit memo Inv

Credit Memo

Create Standard Invoice & approve               Invoice/Enter/Invoice

Create Credit Memo Invoice type of Invoice & match with standard Invoice and approve that

When you want match with standard Invoice Please Don't take Distribution in Credit memo Inv

Prepayment Invoice

Created Prepayment Invoice                          Invoice/Entry/Invoice

Pay the Prepayment Invoice amt                    Using Action Button and Pay in Full

Created Standard Invoice approve it, and Apply the Prepayment Invoice amt to this Standard Invoice

Pay the remaining Standard Invoice Amount if any amount is to be paid to the supplier

                                                                        Payment/Entry/Payment

Expenses Report

Enter Employee as Supplier                            Supplier/Entry/Supplier

Pay the Prepayment amount (To Employee)  Using Action Button and Pay in Full

                                                                        Invoice/Entry/Invoice

Create one Exp Report Template                    Setup/Invoice/Exp Report Template

Define the Exp Report Invoice                                   Invoice/Entry/Expense Report

Generate the Payable Invoice Import report –            Payable Invoice Import

                                                                        Other/Request/Run

To Review the Invoices which was created by Payable Invoice Import Program & approve that?

                                                                        Invoice/Entry/Invoice

 

Recurring Invoices

Create special Calendar for recurring invoice             Setup/Calendar/Special Calendar

Define the Recurring Invoice Program                       Invoice/Entry/Recurring Invoice

Query Recurring Invoices and approve it                   Invoice/Entry/Invoice

Generate Vendor Trial                                                Other/Run – Account Payable Trail Balance

Interest Invoice:

Go to Payable Options, use Interest Tab and enable ‘Allow Interest Invoice option’

Setup/Options/Payables

Go to Supplier Window and Payment Tab (Header) and enable ‘Allow Interest Invoice’

Supplier / Enter

Define Interest Rates                                      Setup/Payment/Interest Rates

Enter Standard Invoice (Enter Invoice with Back date, Terms date should be back dated, and use payment terms as ‘Immediate’, Also make the payment online using ‘Pay in full’

Invoices/Entry/Invoice

Once after making the payment interest part would be calculate dynamically by the system with creating interest invoice, to review the same go to follow navigation

Invoice/Entry/Invoice

Withholding Tax:

Go to Payable Options, use Withholding Tab and enable ‘Use Withholding Tax’

Apply withholding tax (At Invoice Validation Time)

Create withholding invoice (At Invoice Validation Time)

Setup/Options/Payables

Go to Supplier Window and make the Supplier as Tax Authority in Classification Tab, and go to Supplier Site and enable ‘Allow withholding Tax’ in withholding tax tab.

Supplier / Enter

Define Special Calendar for Withholding purpose.

Setup/Calendar/Special Calendar

Define Tax Codes (Withholding Tax) and also setup Withholding Tax Details

Setup/Tax/Codes

Enter Standard Invoice (System should calculate withholding Tax while you validating)

Invoices/Entry/Invoice

Review the withholding type of Invoice, which was been dynamically created by system

                                                                        Invoice/Entry/Invoice

Invoice Batch & Payment Batch

 

Enable Profile option “AP: Use Invoice Batch Controls”- Yes

Other/Profile

Define Invoice Batch                                      Invoice/Entry/Invoice Batches

Note: Give the Batch Name and other information then go to Invoices and setup the invoices and come back to Invoice Batch and Validate the Batch.

Define or Maintain Payment Batch                Payment / Entry / Payment Batches

• Select Invoice
• Build Payments
• Use Payment Button – Enter Suppliers and Invoices
• Format Payments
• Confirm Payment Batch
• Final Confirm

Check whether payment as been updated in the invoice or not

Invoice/Entry/Invoice

Payable Transfer to GL

Generate the Payable transfer Program                      Other/Request/Run – Payable Transfer to GL

The above program will create two un posted Journals

ð  Purchase Invoice  <USD>

ð  Payments            <USD>

Login into GL – Query the Un posted journal using with batch, and post the same