Steps required to make Electronic Payments in Oracle 11i

Responsibilities:

Payables Manager

Step 1:

Path:   Setup -> Payment -> Programs

Necessary/Required Information:

Name: Any meaningful name to identify the program

Type:   Select Format Payments from the list (Format Payment is mostly used)

             Build Payment: Always canned process

             Remittance Advice depends upon bank requirements

Registered Name: Short name of the concurrent program ask your PA

 

Step 2:

Define the Format program in addition to canned process and will be used to generate file according to bank specification.

Path:   Setup -> Payment -> Formats

Necessary/Required Information:

Payment Format: Give any name

Payment Method: Electronic

Currency: Check Single and type the value or select from the list.

Remittance: As per bank requirements. Enter Number of Invoices 0 if Before or After Document is selected if not then leave null

Build Payments: Always select Build Payments Program (canned process).

Format Payments: Entered the program name created in step 1.

Separate Remittance: Enter the Remittance program name if created and required.

Step 3:

Creating and setting bank information. Login as Payables Manager.

Necessary/Required Information:

Name (Name1): Name of the Bank (for employees, supplier and the bank used for fund transfers)

Name (Name2): Can be Name of the Bank or Routing Number (Banks unique identification, check with the bank)

Number: Routing Number (Banks unique identification). Must be entered for electronic payment. If null then record will be rejected by format program bank. And routing number of each bank should be unique

Supply the remaining information as required.

Step 4:

Attach the Format Program created in Step 2 to the Bank Account will be used for reimbursement created in Step 5. When ever you run a payment batch for payment the attached Format Program will be used to create the file that will be upload to the bank.

Query the company’s Bank click on Bank Accounts scroll to the bank account and then click on the Payables Documents button see below. Make sure the Account Use is set to Internal

Once you click on Payables Documents the following screen will pop-up.

Document Name:  Any meaningful name (e.g. Automatic & Manual).

Disbursement Type: Computer Generated for electronic payments.

Payment Format: Name of the Format Program created in Step 2