R12 Subledger Accounting (SLA)

Oracle Subledger Accounting (SLA) is a new module in R12. This document is intended as a summary
of some of the new features included in this module and an overview at how to access this information through the E-business UI and through the database.
 

SLA is an enhancement to the Global Accounting Engine seen in previously released versions of the
Oracle E-business Suite. All Global Accounting Engine Features are supported by Oracle Subledger
Accounting (SLA).
 

SLA stores complete and balanced journal entries for each Subledger Transaction and GL Date. This
means that SLA captures detailed drilldown for each captured journal entry line and becomes a single
source of truth for all accounting, reconciliation and analytical reporting.
 

SLA offers the ability to create multiple accounting representations for the same Subledger
Transactions each to be stored in a separate ledger.
 

SLA also offers the ability to substitute new accounts for old ones using mapping functionality. This is
useful when Accounts become redundant. The redundant account can simply have a mapping to a new account. Subledger Accounting will then generate any accounting with the new account code saving time having to manually updating entries with redundant codes.
 

Accounting entries are generated in SLA by running Create Accounting. This can be done at different
levels in each Subledger. For Receivables, Create Accounting can either be run at Transaction Level
through a Tools menu option in AR or at Ledger Level through the Concurrent Requests Screen. For
Payables, it can be run through the Actions Button or at Ledger Level through the Concurrent Requests
Screen.
 

When we Create Accounting for Transactions, we can run them in 3 ways:
1 Draft :This allows users of the Subledger to review and amend the accounting created
2 Final  :This is the final version of the accounting for the Subledger
3 Final and Post to GL : Create a final version of the accounting, transfer to GL and Post in GL

Users have the ability to view accounting creating for each transaction. This is available from the Tools menu option within the Transactions screen in Receivables and the Invoices screen in Payables.
 

Viewing SLA Data through the User Interface (UI)An example of the Accounting for a Receivables Transaction is below. We first look at the transaction
through the Forms UI.

Go to Tool => View Accounting

We can see the Ledger and also the Accounts that the accounting applies to.
 

Viewing data through the TablesWe now turn our attention to finding where this data is stored in the database. For this we use the
Oracle Diagnostics Tool for Receivables (see the R12 diagnostics Tool.zip document set).
 

We run the diagnostics for the invoice we looked at above. The accounting for this invoice can be seen
below:

This also allows us to get at the individual queries used to generate this data, by using the See SQL
hyperlinks. For this example these are:

XLA_EVENTS:
SELECT *
  FROM xla_events xe
 WHERE xe.application_id = 222
   AND xe.entity_id IN (
         SELECT xte.entity_id
           FROM xla.xla_transaction_entities xte
          WHERE xte.application_id = 222
            AND xte.entity_code = 'TRANSACTIONS'
            AND xte.source_id_int_1 = 10066)

XLA_AE_HEADERS:SELECT *
  FROM xla_ae_headers xah
 WHERE xah.application_id = 222
   AND xah.entity_id IN (
         SELECT xte.entity_id
           FROM xla.xla_transaction_entities xte
          WHERE xte.application_id = 222
            AND xte.entity_code = 'TRANSACTIONS'
            AND xte.source_id_int_1 = 10066)
 

XLA_AE_LINES:SELECT xal.*
  FROM xla_ae_lines xal, xla_ae_headers xah
 WHERE xal.application_id = xah.application_id
   AND xal.ae_header_id = xah.ae_header_id
   AND xah.application_id = 222
   AND xah.entity_id IN (
         SELECT xte.entity_id
           FROM xla.xla_transaction_entities xte
          WHERE xte.application_id = 222
            AND xte.entity_code = 'TRANSACTIONS'
            AND xte.source_id_int_1 = 10066)
 

XLA_DISTRIBUTION_LINES:

 SELECT xdl.*
  FROM xla_distribution_links xdl, xla_ae_headers xah
 WHERE xdl.application_id = xah.application_id
   AND xdl.ae_header_id = xah.ae_header_id
   AND xah.application_id = 222
   AND xah.entity_id IN (
         SELECT xte.entity_id
           FROM xla.xla_transaction_entities xte
          WHERE xte.application_id = 222
            AND xte.entity_code = 'TRANSACTIONS'
            AND xte.source_id_int_1 = 10066) 

It is obvious that the driving table and link for all SLA transaction queries is the
XLA_TRANSACTION_ENTITIES table. A possible but not complete list of Entity Codes are:
TRANSACTIONS, RECEIPTS, ADJUSTMENTS, PURCHASE_ORDER, AP_INVOICES,
AP_PAYMENTS. This demonstrates that this is a common table for linking Subledger Transaction
such as AR Transactions through to their accounting entries.

Subledger Accounting SetupThis is performed for each Subledger such as Receivables or Payables by navigating to Setup =>
Accounting.
 

Each Subledger has its own Journal Sources, Entities (remember we saw these above in the table
XLA_TRANSACTION_ENTITIES), Mapping Sets (for mapping redundant accounts), … . Please
review the Oracle Subledger Accounting User Guide for an in depth explanation of the setup required
for each Subledger.