Phase I
Primary Setup Configuration
1. Preferred Operating Units
2. Financials Options
3. Payables Options
4. AP Profile Options In System Administrator
5. Open the AP Period
Phase II
Secondary Setup Configuration
1. Invoices (Setup > Invoices )
1.1 Payment Terms – The segregation of Invoice Due Dates for payments (Setup > Invoices > Payment Terms)
Ø Fixed Date Payment Term – Fixing a Due Date. Based on Invoice Date. FT Payment Terms configuration is depends on Invoices. For each Invoices a New Payment Term.
Ø Days Payment Term – Days Payment Term is highly used in Real Time. From the Invoice Date + No. of Days the Due Date is calculated. The Discounts are applicable for the Days Payment Terms.
Ø Proxima Days Payment Term – Payment Cycle. Every month 15th if an Org generates Payments
Day of the Month – 1 – 31 (15thof Every Month)
Month Ahead – Month of the Year (0-12)
Cut Off Day – 1-31
Ø Calendar Payment Term - Based on the Invoice Date we can fix the Payment Term
Create a Special Calendar (Setup > Calendar > Spl Calendar)
1.2 Distribution Sets – A Default Account Codes for the Invoices Debits (Mostly used for Direct Expenses)
Ø Full DS – Allocation Percentage and the Account Code (Rent Expenses)
Ø Skelton DS – Only Account Codes, Allocation of Amount is done in Invoice Screen (Telephone)
1.3 Tolerances – Goods and Services
1.4 Hold and Release – Prevents the Invoice Validation if any exceptions as per the business standards
Ø Manual Release of Hold
Ø Correction of Holds
1.5 Expense Report Template
2. Payments
2.1 Bank and Bank Branch
2.2 Bank Accounts and Assign Bank Account to Operating Units
2.3 Payables Documents
2.4 Payment Profile (Payment Administrator)
2.5 Interest Rates
Primary Setup Configuration
1. Preferred Operating Units - Setup > Options > User Operating Unit Preferences
One responsibility can be accessed multiple operating units is called as Multi Org Access Control (MOAC). Set the Preferred Operating Units for the Responsibility
Ø Select the Default User Preference Operating Unit
Ø Select the Default OU as Preferred
2. Financials Options (Setup > Options > Financials Options)
Financials Options is the core setups related to the Modules interacting with the Oracle Payables. The Oracle Purchasing Module required Financials Options to configured which is shared from AP
Ø Accounting
Ø Supplier – Purchasing
Ø Encumbrance
Ø Tax
Ø Human Resources
3. Payables System Setups (Setup > Options > Payables System Options)
The Payment System Setups is used at Business Group Level and it is applicable for the all the OU’s falls under the same BG. Mainly it is centralized for the Supplier Configuration
Ø Supplier Numbering
Ø Payment – Term Date
Ø Always take Discounts
4. Payables Options (Setup > Options > Payables Options)
The Payables Option is a core setup configuration for the AP Module Transactions. It is highly to set the Behavior of the Invoices and Payments and how the AP Module should work as per the business Needs.
Ø Accounting Options
Ø Currency
Ø Invoices
Ø Matching
Ø Payments
Ø Suppliers
Ø Reports
Ø Tax Reporting
Ø Withholding Taxes
Ø Expense Report
Ø Interest
Ø Approvals
5. AP Profile Options In System Administrator
Ø AP PAYMENT: Company details printed
Ø AP: Copy Invoice Lines Flex field to Distributions during Import
Ø AP: Invoice Approval Workflow User
Ø AP: Notification Recipient E-mail
Ø AP: Show Finally Closed Pos
Ø AP: Supplier Consigned Enabled
Ø AP: Use Invoice Batch Controls
6. Open the AP Period (Accounting > Control AP Periods)
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